How to print the A4-sized Onsight order PDFs to letter-sized paper

A4 paper, part of the ISO 216 standard, measures 210mm x 297mm (approximately 8.27 inches x 11.7 inches) and is the standard paper size used by most countries worldwide. In contrast, Letter-size paper, predominantly used in the United States and Canada, measures 8.5 inches x 11 inches, making it slightly wider and shorter than A4.

Onsight order and quote PDFs are A4-sized. If you need to print the Onsight order PDFs on Letter-size paper, follow these steps:

1. Open Your PDF in a Viewer

Most PDFs can be opened in Adobe Reader, Adobe Acrobat, or another PDF viewer like Preview on macOS. Open your PDF in the viewer you have available.

2. Choose Print

Go to the “File” menu and select “Print,” or use the print icon or shortcut (often Ctrl+P on Windows or Cmd+P on macOS).

3. Select Your Printer

Make sure the correct printer is selected in the print dialog.

4. Choose Paper Size

Look for a setting that allows you to choose the paper size. Select “Letter” as the paper size. If the software automatically detects the PDF is A4 and suggests A4, you should manually change it to Letter.

5. Adjust the Scale

This is the crucial step. You’ll likely need to adjust the scaling of the printout to fit Letter paper, as A4 is slightly taller and narrower than Letter. Look for scaling options such as:

  • Fit to Printable Area: This option will scale the entire PDF to fit within the printable area of the Letter paper. It’s the most straightforward option, ensuring everything is printed but may reduce the size of the content slightly.
  • Shrink to Fit: Similar to “Fit to Printable Area,” it reduces the size of the PDF content to ensure it fits on the page.
  • Custom Scale: If specific scaling is required, you can manually set a percentage to increase or decrease the size of the printout. For A4 to Letter, the fit should be quite close, so drastic scaling shouldn’t be necessary.

6. Check Orientation

Ensure that the print orientation is Portrait.

7. Print Preview

Before printing, if your PDF viewer offers a “Print Preview” option, use it to check that the content fits well on the Letter-sized paper. Adjust the scaling if necessary based on how the preview looks.

8. Print

Once you’re satisfied with the settings and preview, go ahead and print the document.